Prepare an AI hiring notice with counsel

VANTA Editorial

Before asking counsel to write a candidate notice, gather the facts about your hiring process. Use this checklist to prepare the job, interview, review and contact information for that discussion.

Gather the facts about the candidate’s experience

Write a working description of the process for your reviewer. Keep it specific to the role and the way your agency plans to use the interview.

  • Which agency and client are involved?
  • Where are the role and candidate located?
  • What does the candidate do during the interview?
  • What information reaches the recruiter?
  • Who reviews it and decides what happens next?
  • Who will respond to candidate questions?

Use VANTA’s published product facts

For a discussion of the proposed staffing pilot, bring this description: candidates answer three short question rounds by audio or text. The recruiter reviews the answer evidence, and missing facts and contradictory answers stay visible.

VANTA never rejects anyone. It ranks. You decide. The candidate submission stays under the recruiter’s control. Have counsel draft the candidate-facing wording for your actual process.

New York City: official resources and review questions

Open NYC DCWP’s AEDT materials with your adviser. Ask which questions about your agency, client, job locations and use of the interview need to be resolved before wording is prepared.

Illinois: official resources and review questions

Bring the Illinois materials below to counsel together with a description of the interview format and information collected. Ask which materials are relevant to the process you plan to use and what candidate communication should be reviewed.

California: official resources and review questions

Use the California Civil Rights Council’s rulemaking page as a source for your review. Ask counsel which current materials to examine in relation to the role, candidate locations and decision process.

Colorado: official resources and review questions

Bring the Colorado Attorney General’s AI rulemaking page to your adviser. Ask which current materials, dates and questions are relevant to your intended workflow.

Map where candidates see information

Collect the job posting, application screens, interview invitation and any follow-up messages. Give counsel the whole sequence to review, together with your questions about placement and timing.

  • At what point would each message be shown?
  • Who approves the wording before it is used?
  • Who handles a candidate’s questions or request for another format?
  • How will the team identify the version that was approved?

Turn the checklist into a review brief

Bring your workflow description, candidate messages, report example and open questions to counsel. Ask for candidate-facing wording and a clear record of the review before your team uses a notice.

Use the related resources below to prepare the discussion of your interview workflow and recruiter decisions.

Frequently asked questions

Is there a candidate notice template to copy?

This page is a preparation checklist and source directory. Ask counsel to draft the candidate-facing wording after reviewing your actual workflow.

How should I prepare a question about different states?

Give counsel the role and candidate locations, the organizations involved, and the same workflow description for each situation you want reviewed. The state links on this page provide official starting points.

What should I bring when asking where to place a notice?

Bring the job posting, application screens, interview invitation and follow-up messages so counsel can review the complete sequence and your questions about timing and placement.

What if a candidate asks for another format?

Include that question in your workflow review: identify who receives the request and who will respond. VANTA’s proposed staffing pilot describes audio or text answers; ask counsel to review how your team handles individual requests.

Related

Sources